Update on Reimbursement of HeadLight iPads and Mobile Data Service
Thursday, February 12, 2026 at 3:37:59 PM
Attention Consultant Community,
DOTD is updating how HeadLight iPads and mobile data service are treated for reimbursement.
Effective for new advertisements and future contracts:
HeadLight iPads and mobile data service will not be reimbursed as a direct expense. These costs are considered part of the consultant’s cost of doing business and must be included in the firm’s indirect (overhead) costs.
For existing contracts:
Reimbursement for HeadLight iPads and mobile data service is only allowable when supported by an active HeadLight leasing agreement and invoice. Once a consultant is no longer leasing equipment or mobile data service from HeadLight and no longer receives invoices for those services, there will be no cost eligible for reimbursement as a direct expense under the contract.
Please ensure your invoicing practices reflect this change going forward.
If you have questions about how this applies to your contract, please email Consultant Contract Services to my attention at [email protected].
Paulette Territo
DOTD Consultant Contract Services Administrator
Please do not reply to this e-mail from MyDOTD. The originating e-mail account is not monitored by Consultant Contract Services (CCS). If you need assistance with the information in this email, please email directly to [email protected].
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